OVERVIEW

The Malawi Agricultural and Industrial Investment Corporation (MAIIC) Plc is a local development finance institution (DFI) incorporated in November 2018 under the Company's Act of 2013. The company was established to bridge the long-term financing gap in Malawi and spearhead private sector development. MAIIC is a commercially oriented DFI set up to play a leading role in socio-economic development in the country.

Applications are invited from suitably qualified and experienced candidates to fill the following positions.

POSITION 1: HEAD OF LEGAL/COMPANY SECRETARY

Reports to: Managing Director (day-to-day) and Board of Directors (Board matters)

KEY REQUIREMENTS

• Bachelor's degree in Law; additional qualifications such as a Master's in Law or a Chartered Secretary is an added advantage.
• Proven experience as a Company Secretary or Head of Legal with a minimum of 5 years' experience in the financial services sector is an added advantage.
• In-depth knowledge of corporate governance, compliance and relevant laws.
• Strong drafting and negotiation skills.
• Excellent communication and interpersonal skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Attention to detail.

KEY RESPONSIBILITIES

Corporate Governance

• Oversee and manage all aspects of corporate governance, ensuring compliance with relevant laws and regulations.
• Coordinate and prepare materials for Board and Committee meetings, including agendas, resolutions and minutes.
• Ensuring that the institution's records at the Companies Registry are filed and up to date at all times.

Legal Compliance

• Stay informed about changes in legislation and regulations affecting the company and advise management accordingly.
• Develop, implement and monitor compliance programs to ensure adherence to legal requirements.

Contracts and Agreements

• Draft, review and negotiate a variety of contracts, agreements, and legal documents.
• Ensure that contracts comply with applicable laws, regulations and company policies.

Perfection of Securities and Security Document Preparation

• Draft and prepare legal documents related to the creation and perfection of security interests, including mortgages, pledges and guarantees.
• Implement the necessary steps to perfect security interests in accordance with applicable laws and regulations.
• Manage the registration process for security interests, liaising with government departments and ensuring all necessary documentation is submitted timely and accurately.

Legal Advice

• Provide legal advice and guidance to management on a broad range of legal issues, including corporate law, employment law, perfection and registration of securities and contractual matters.
• Collaborate with external legal counsel when necessary.

Records Management

• Maintain and update corporate records, ensuring accuracy and completeness.
• Manage the filing of necessary documents with relevant authorities.
• Maintain accurate and up to date records of all perfected security interests.

Risk Management

• Identify and assess legal risks to the organization and develop strategies to mitigate such risks.
• Implement risk management policies and procedures.
• Work closely with the risk and credit teams to ensure the institution's exposure is minimized.

Training and Awareness

• Conduct training sessions for employees to raise awareness of legal and compliance issues.
• Develop and implement programs to enhance legal literacy within the organization.

Dispute Resolution

• Coordinate the handling of legal disputes and litigation matters.
• Work towards alternative dispute resolution when applicable.

POSITION 2: FINANCE MANAGER

Reports to: Chief Finance Officer

KEY REQUIREMENTS

• Bachelor's degree in Accounting or Finance.
• Professional qualification in ACCA or CIMA is highly preferred.
• Minimum of seven years in finance or accounting, with at least two years in a supervisory or management position.
• Exceptional knowledge of financial regulations and accounting principles.
• Proven expertise in financial modeling, budgeting, forecasting, and data analysis.
• Advanced proficiency in Microsoft Excel and experience with a Core Banking system.
• Strong leadership, communication, and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to multitask and meet tight deadlines.
• In-depth knowledge of regulatory requirements and industry standards applicable to the organisation.
• Excellent problem-solving and analytical skills.
• Attention to detail.

KEY RESPONSIBILITIES

• Lead the annual budgeting and forecasting processes.
• Develop and maintain robust financial models to support strategic decision-making and business unit performance.
• Oversee the preparation of accurate and timely financial statements, management reports, and regulatory filings.
• Present financial results and analysis to the CFO and senior leadership.
• Supervise the day-to-day accounting functions, including accounts payable, accounts receivable, and payroll, ensuring compliance with accounting standards.
• Monitor cash flow, manage working capital, and assist in treasury functions, including banking relationships and cash forecasts.
• Maintain and improve the company's internal control framework to safeguard assets and ensure the integrity of financial information.
• Mentor, guide, and develop a team of junior finance professionals, fostering a collaborative and high-performance culture.

POSITION 3: MONITORING AND EVALUATION OFFICER

Reports to: Credit Risk Manager

KEY REQUIREMENTS

• Education: A minimum of a Bachelor's degree (Master's preferred) in Economics, Statistics, Development Studies, Finance, Business Administration, or a related field. Professional certification in M&E is a plus.
• Experience: Minimum of 3-5 years of progressive experience in a Monitoring and Evaluation role, preferably within a DFI, or a related financial/development sector organization. Proven experience in designing and implementing M&E systems for investment projects, particularly in private sector development or financial institutions. Familiarity with Development Impact measurement frameworks.

KEY RESPONSIBILITIES

1. M&E System Design and Implementation

• Develop and refine the DFI's M&E framework, including results chains/logframes, performance indicators (both financial and non-financial), and data collection protocols.
• Design and manage project-specific Performance Monitoring Plans (PMPs) and M&E components for new investments.
• Develop and deploy appropriate quantitative and qualitative data collection tools, surveys, and methodologies for baseline, mid-term, and endline evaluations.

2. Data Management and Analysis

• Oversee the collection, cleaning, and storage of high-quality M&E data from investees, implementing partners, and secondary sources.
• Conduct rigorous analysis of M&E data using statistical software to assess project performance and measure progress towards development impact targets.
• Support the development and maintenance of an M&E database/Management Information System (MIS) and data visualization dashboards.

3. Reporting and Communication

• Prepare and disseminate timely and accurate M&E reports for internal stakeholders (Management, Investment Committees) and external partners.
• Contribute to annual reports, impact reports, and other publications by providing evidence-based insights on the DFI's developmental effectiveness.
• Present M&E findings and recommendations clearly and concisely to diverse audiences.

4. Learning and Capacity Building

• Facilitate learning and knowledge-sharing sessions across investment teams to document best practices, lessons learned, and case studies.
• Support the use of M&E data for continuous improvement and strategic course correction.
• Provide technical assistance and training to DFI staff and investees/partners on M&E concepts, data collection, and reporting requirements.

5. Evaluation and Quality Assurance

• Conduct data quality assessments (DQAs) and field monitoring visits to verify the accuracy and reliability of reported data.
• Ensure compliance with the DFI's M&E policies, ethical standards, and data privacy regulations.

POSITION 4: EXECUTIVE ASSISTANT

Reports to: Managing Director

KEY REQUIREMENTS

• Bachelor's degree in Business Administration, Communications or a related field preferred.
• Proven experience as an Executive Secretary with at least 3 years directly supporting a Managing Director or C-suite executive.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook and Teams).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• High degree of discretion and integrity handling confidential data.
• Excellent interpersonal skills.
• Attention to detail.
• Proactive problem solver who can manage shifting priorities with composure in a fast-paced corporate environment.

KEY RESPONSIBILITIES

• Manage, prioritize and optimize the Managing Director's daily calendar.
• Coordinate travel itineraries including flights, accommodation, visas and transport.
• Filter, prioritize and route internal communications (emails, phone calls and document approvals, drafting responses where appropriate).
• Coordinate Board and executive meetings, including calendar scheduling, room reservation and technology set-up.
• Take concise, accurate meeting minutes and track action items to ensure post-meeting completion.
• Track on-going institutional initiatives and report status updates to the Managing Director.
• Review, proofread and format corporate documents, memos and external communications for the Managing Director's review and signature.
• Maintain organized digital filing systems for records and confidential materials.
• Create and prepare reports, presentations and formal documents for upcoming Managing Director engagements.

HOW TO APPLY (FOR ALL POSITIONS)

To apply for these jobs, please visit: maiic.mcidirecthire.com

Closing Date: 31st August 2026

For more details and to apply for the vacancies, please click on the links provided or visit our website: www.maiic.mw/job-opportunities.