VACANCY ANNOUNCEMENT

Position: Finance and Grants Manager

Organization: Family Planning Association of Malawi (FPAM)

Reports to: Director of Finance and Administration

Contract Type: Short-Term Renewable

Location: FPAM Secretariat – Lilongwe, Malawi

Application Email: vacancy@fpamalawi.org

Deadline: Wednesday, 24th June 2026

About FPAM

Family Planning Association of Malawi (FPAM) is a local, non-governmental organization providing youth-friendly sexual and reproductive health rights, information, and services. FPAM compliments the government of Malawi in improving the health status of all people in Malawi.

FPAM's vision is a Malawian society with access to quality and comprehensive sexual and reproductive health services and information.

FPAM is looking for suitably qualified candidates to fill the following vacant position.

Job Role

The Finance and Grants Manager shall lead the financial planning, control, and compliance of grant-funded programmes. He or she shall ensure that donor funds are budgeted, managed, and reported accurately, while supporting programme teams with sound financial guidance, strong internal controls, and full compliance with donor and organisational requirements.

He or she shall work closely with programme managers, finance staff, senior leadership, auditors, donors, and implementing partners to ensure sound financial stewardship, compliance, and timely reporting across all grant-funded activities.

Duties and Responsibilities

Budget Development and Review

Lead the preparation and review of grant budgets during proposal development, ensuring that projected costs are realistic, complete, and aligned with programme objectives and donor requirements.

Grant Financial Management

Monitor grant expenditure and cash flow to ensure funds are used appropriately, variances are identified early, and corrective action is taken when needed.

Compliance and Internal Controls

Ensure full compliance with donor regulations, contractual obligations, financial policies, and statutory requirements, while strengthening internal controls and reducing financial risk.

Financial Reporting

Prepare accurate and timely financial reports, budget forecasts, and reconciliations for donors, management, and internal stakeholders.

Audit and Documentation

Coordinate internal and external audits by maintaining complete, well-organised financial records and supporting documentation for all grant-funded activities.

Systems and Process Improvement

Maintain effective grants and finance tracking systems, improve reporting processes, and support the use of financial data for planning and decision-making.

Team Collaboration and Support

Work closely with programme, operations, and leadership teams to provide financial advice, build budget management capacity, and promote strong stewardship of donor resources.

Education and Qualifications

• Degree in Finance, Accounting, Business Administration, or a related field
• A professional qualification such as ACCA, CIMA, CPA, or an equivalent certification is an added advantage

Professional Experience

Experience: At least 8 years of relevant experience in finance, accounting, and grant management, preferably within NGOs, nonprofit organisations, or development programmes

Technical Knowledge: Strong understanding of budgeting, donor compliance, financial reporting, fund accounting, and audit preparation

Systems Skills: Proficiency in accounting software, grant tracking systems, and advanced spreadsheet use for analysis, forecasting, and reporting

Communication and Interpersonal Skills: Ability to explain financial information clearly, work effectively across departments, and build strong relationships with internal and external stakeholders

Analytical and Organisational Skills: Strong attention to detail, sound judgement, and the ability to manage multiple deadlines in a fast-paced environment

How to Apply

Please send your cover letter, CV, copies of relevant certificates and National ID, with three traceable referees through email to:

vacancy@fpamalawi.org

Deadline

Wednesday, 24th June 2026

Important Notes

• Only shortlisted candidates will be contacted
• Due to volumes of applications we receive, only shortlisted applicants will be acknowledged
• FPAM does not require applicants to pay any money at whatever stage of the recruitment and selection process and has not retained any agent in connection with recruitment
• FPAM is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment
• FPAM is an equal opportunity employer

Only shortlisted candidates will be contacted.