OVERVIEW

Habitat for Humanity Malawi (HFHM), an affiliate of Habitat for Humanity International, is a non-profit Christian organisation committed to improving housing conditions in Malawi.

HFHM is seeking an Executive Assistant Intern to provide professional administrative, organisational, and coordination support to the National Director.

The successful candidate will support the smooth running of the executive office through effective diary management, communication coordination, meeting support, travel arrangements, and administrative assistance.

This opportunity forms part of HFHM’s institutional strengthening and strategic realignment process in line with its Country Strategy (2025–2030).

KEY RESPONSIBILITIES

The Executive Assistant Intern will be responsible for:

• Providing administrative and operational support to the National Director.
• Managing communication between the National Director, employees, clients, and external stakeholders.
• Coordinating and prioritising activities to support executive priorities.
• Managing calendars, meetings, appointments, and key engagements.
• Preparing Board papers for submission to Trustees.
• Coordinating domestic and international travel arrangements.
• Preparing meeting agendas, taking minutes, and following up on action points.
• Serving as a key contact point for partners, clients, and stakeholders.
• Managing correspondence, information flow, emails, and official communications.
• Screening and directing phone calls and other communications.
• Supporting internal and external meetings, events, and functions.
• Maintaining confidentiality when handling sensitive information.
• Performing any other duties assigned by management.

QUALIFICATIONS AND EXPERIENCE

Applicants should possess:

• Minimum of a Diploma in Business Management or a related field.
• Experience as an Executive Assistant, Personal Assistant, or similar administrative support role is an added advantage.
• Advanced proficiency in Microsoft Office applications.
• Strong organisational, planning, and time management skills.
• Familiarity with office technology, systems, and business applications.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and professionalism.

KEY COMPETENCIES

• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal and stakeholder management skills.
• High level of initiative, discretion, and professionalism.
• Ability to work independently while supporting senior leadership.

ABOUT HABITAT FOR HUMANITY MALAWI

Habitat for Humanity Malawi is a Christian organisation working to improve housing conditions across Malawi.

Since 1986, HFHM has supported thousands of families through housing solutions while promoting decent shelter, partnerships, innovation, and community development.

HFHM works towards the vision of a Malawi where everyone has a decent place to live.

APPLICATION PROCESS

Interested candidates should submit:

• Application Letter.
• Detailed Curriculum Vitae (CV).
• Names of three (3) traceable referees.

Applications should be addressed to:

The Human Resources & Learning and Organizational Development Manager

Habitat for Humanity Malawi

P.O. Box 1638

Lilongwe, Malawi

Email:

recruitment@habitat.mw

Only shortlisted candidates will be contacted.

HFHM is an Equal Opportunity Employer committed to safeguarding, diversity, equity, and inclusion.