OVERVIEW 

PBM Construction is a forward thinking, design and build firm specializing in roads, buildings and water engineering projects. The company is distinguished by its innovative approach, technical expertise and strong capabilities in interior design and facilities transformation, delivering integrated solutions that combine functionality, efficiency and aesthetic excellence.

If you feel you are qualified, experienced, energetic, innovative, and professionally ready then come and join our exciting team because we are hiring:

All positions to be ready by Mid May, 2026

A competitive commensurate salary package

Executive Assistant (Head Office)

1) Purpose of Role

To provide high-level administrative, operational, and strategic support to the Directors, ensuring smooth daily operations, effective time management, and professional stakeholder engagement.

2) Key Responsibilities

Administrative & Executive Support

Manage complex calendars, schedule meetings, and coordinate appointments for Directors

Screen and prioritize emails, calls, and correspondence on behalf of Directors

Prepare agendas, take minutes, and follow up on action items from Board and management meetings

Draft, proofread, and format reports, presentations, proposals, and official communication.

Operations & Coordination

Liaise between Directors and department heads, staff, clients, and external stakeholders

Coordinate domestic and international travel, including itineraries, visas, and accommodation

Organize Board meetings, company events, and strategic planning sessions

Maintain confidential files, contracts, and company records in compliance with data protection.

Strategic & Research Support

Conduct research and compile briefing notes to prepare Directors for meetings

Track key deadlines, projects, and KPIs and milestones; provide regular status updates

Handle special projects and assignments with discretion and initiative.

Office Management

Oversee office administration and ensure the Directors’ office runs efficiently

Manage expense reports, budgets, and procurement for the Directors’ office

Manage access to Directors while maintaining professionalism and diplomacy.

3) Required Qualifications & Experience

Diploma in business administration, Management, Communications, or related fields those with Bachelor's degrees will have added advantage.

Minimum 4-5+ years proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite/Directors

Excellent written and verbal communication skills in English

Advanced proficiency in MS Office Suite, Google Workspace, Zoom/Teams, and calendar management tools

Strong understanding of business operations, board procedures, and corporate governance.

4) Key Skills & Competencies

Discretion & Integrity: Handles confidential information with utmost professionalism

Organization: Exceptional planning, time management, and multitasking ability

Communication: Professional, clear, and diplomatic with all levels of stakeholders

Initiative: Proactive problem-solver who anticipates needs before they arise

Adaptability: Calm under pressure; able to manage shifting priorities and tight deadlines

Detail-oriented: Accuracy in documentation, scheduling, and correspondence

Why Join Us?

Work directly with visionary leaders and impact strategic decisions

Professional growth opportunities in a dynamic, values-driven environment

Be part of a team that values excellence, quality, team work, and innovation.

How to Apply

Send an email with application letter, updated CV with copies of academic qualifications and relevant traceable referees to: both emails pbm.info@pbmgroupmw.com and mvulamilliam70@gmail.com

Address: P.O. Box 31495, Lilongwe 3. Please include a position in the email subject. Apply not later than 4th May 2026.

Only shortlisted candidates will be contacted.

PBM GROUP is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.