ASSISTANT MONITORING & DEVELOPMENT OFFICER

OVERVIEW

Timotheos Foundation is a local Malawian Christian charity organisation established on 1 September 2011 and officially registered under the Trustees Incorporation Act of Malawi on 3 July 2012. Its primary objective is to support and care for orphans and other vulnerable children in Malawi.

The Foundation is affiliated with the Council for Non-Governmental Organisations in Malawi (CONGOMA) and the NGO Board of Malawi.

Timotheos Foundation invites applications from competent, committed, self-motivated, enthusiastic, and God-fearing Malawian nationals to fill the position of Assistant Monitoring & Development Officer.

The successful candidate will support programme implementation, monitoring, data collection, reporting, and compliance across the Foundation's departments to improve programme quality, accountability, effectiveness, and impact.

JOB TYPE: Full Time

CONTRACT DURATION: One (1) year, renewable

POSTED ON: Friday, 23rd October, 2026

Application Deadline: Friday, 6th November, 2026

POSITION: ASSISTANT MONITORING & DEVELOPMENT OFFICER

DUTIES AND KEY RESPONSIBILITIES

1. Programme Monitoring and Policy Compliance

• Monitor and verify the distribution of handouts and other programme items to ensure they reach the intended beneficiaries.
• Conduct compliance checklists at programme locations to assess adherence to established policies, procedures, and programme guidelines.
• Observe food distribution activities to ensure food is distributed appropriately and children receive the correct portions in accordance with programme standards.

2. Data Collection and Verification

• Review and verify monthly programme reports against registers and other records maintained at the centres to ensure data accuracy and consistency.
• Conduct verification exercises using information and reports submitted by departmental managers to confirm the accuracy and reliability of reported data.
• Verify examination records and results to ensure accuracy, completeness, and consistency.

3. Stock Management and Documentation

• Conduct stocktaking at centre level to compare physical stock balances with recorded stock and expected monthly programme requirements.
• Conduct stocktaking of schoolbooks and other programme materials to ensure accurate inventory records and accountability.
• Maintain and verify stock documentation to ensure all stock movements, balances, and discrepancies are properly recorded and reported.

KEY REQUIREMENTS

Academic Qualifications and Experience

Applicants should possess the following:

• A Diploma in Statistics, Monitoring and Evaluation, or another relevant field.
• Experience in monitoring or data collection will be an added advantage.
• Computer literacy, particularly in Microsoft Excel.
• Ability to drive a motor vehicle and possession of a clean, valid driving licence.

Personal Attributes and Skills

The ideal candidate should demonstrate:

• Being a faithful and active Christian.
• Dedication, flexibility, and the ability to work effectively in a team.
• A commitment to excellence in all assigned duties.
• Good analytical and organisational skills.
• Strong report-writing and communication skills.
• Attention to data accuracy and detail.
• A high standard of work, efficiency, and effectiveness.
• The ability to meet deadlines and work under pressure.
• A presentable, disciplined, and exemplary character when interacting with learners.

HOW TO APPLY

Interested and qualified candidates should submit the following documents:

• An application letter.
• An updated Curriculum Vitae (CV).
• Copies of relevant certificates.
• Contact details of three (3) traceable referees.

Applications should be addressed to:

The Human Resource Manager

Timotheos Foundation

P.O. Box 30221

Chichiri, Blantyre 3, Malawi

Email: recruitment@timotheos.org

Applications may also be delivered in person to the Timotheos Foundation Head Office.

Closing Date: Friday, 6th November, 2026

Only qualified and interested candidates are encouraged to apply.