Organisation: Stephanos Foundation

Position: Administrative Assistant

Contract Type: Full Time (Three-Year Contract)

Duty Station: Chilangoma, Blantyre, Malawi

Reporting To: Principal

Application Deadline: 31st July 2026

OVERVIEW

Stephanos Foundation, a Reformed Christian faith-based international NGO committed to improving the welfare of orphans and vulnerable children in Malawi, is inviting applications from suitably qualified and motivated individuals for the position of Administrative Assistant.

The successful candidate will provide administrative and secretarial support, coordinate office systems, maintain records, and assist with student administration and reporting processes at the Foundation.

KEY RESPONSIBILITIES

• Assist with student registration and maintain fees and academic records.

• Provide secretarial and administrative support to departments.

• Coordinate record-keeping systems, office administration, and reporting procedures.

• Manage office supplies, equipment inventories, and maintenance requirements.

• Prepare reports, analyse administrative data, and provide information and support services.

• Perform other administrative duties as assigned.

QUALIFICATIONS AND EXPERIENCE

Education:

• Diploma in Human Resource Management, Business Management, Business Administration, or a related field.

Work Experience:

• At least two (2) years’ experience in a similar administrative position.

SKILLS AND COMPETENCIES

• Excellent organisational and communication skills.

• Ability to work independently with minimum supervision.

• Strong record-keeping and administrative skills.

• Ability to analyse administrative data and prepare reports.

• Ability to work effectively as part of a team.

• Good interpersonal skills and professionalism.

CORE VALUES

The successful candidate must demonstrate commitment to:

• Christian integrity and servant leadership.

• Child protection and safeguarding.

• Accountability and transparency.

• Respect for human dignity.

• Teamwork and professionalism.

APPLICATION PROCESS

Interested candidates should submit:

• One-page application letter.

• Detailed Curriculum Vitae (maximum two pages).

• Copies of relevant certificates.

• Three traceable professional referees.

Applications should be submitted as a single PDF document (maximum seven pages) clearly marked:

“Administrative Assistant – Applicant’s Full Name”

Send applications to:

The Human Resource Manager

Stephanos Foundation

Blantyre

Email: hrmstephanosfoundation@gmail.com

Application Deadline: 31st July 2026

Only shortlisted applicants will be acknowledged.