The Association of Southern African National Road Agencies (ASANRA) comprises National Road Agencies/Authorities, or Government Departments responsible for road infrastructure, traffic policy and regulatory reforms of SADC Member States. The Association was established in March 2001 in line with the SADC Protocol on Transport, Communications and Meteorology. ASANRA's main goal is to enhance regional policy coordination and road transport systems integration in order to improve intra-regional road transport efficiency and lower transport costs.

ASANRA is looking for a suitably qualified and experienced candidate to fill the position of Administration Assistant tenable at its Secretariat in Lilongwe, Malawi.

Reporting to: Finance and Administration Officer

Key Responsibilities:

• Manage reception services, telephone communications, correspondence and mail
• Maintain efficient filing and records management systems, both physical and electronic
• Ensure office equipment and supplies are properly maintained and managed
• Assist in procurement processes and inventory management
• Support petty cash administration and preparation of payment vouchers
• Coordinate meetings, workshops, conferences and other organizational events
• Assist with travel and logistical arrangements for staff and stakeholders
• Support management of the ASANRA website, digital platforms and organizational communications
• Maintain stakeholder, partner and donor databases
• Assist in fundraising, sponsorship, partnership development and other resource mobilization initiatives
• Perform any other duties as may be assigned by management

Qualifications, Experience, Knowledge, Skills and Abilities:

• Advanced Diploma in Secretarial Studies, Business Administration, Public Administration or related field; Degree will be an added advantage
• Minimum of two (3) years' relevant work experience in a similar position
• Excellent written and spoken English communication skills
• Computer literacy with proficiency in Microsoft Office applications and internet-based tools
• Strong organizational, interpersonal, multitasking skills and ability to work in a team
• Knowledge of event coordination, digital communications and stakeholder engagement will be an added advantage
• Possession of a valid SADC Motor Vehicle Driving Licence will be an added advantage

Application Procedure:

Interested candidates should send their applications under a confidential cover together with detailed and updated Curriculum Vitae that clearly stipulate the date of birth of the applicant, names of three traceable referees and copies of certificates to:

Email: rchunga@asanra.com

Address: The Finance and Administration Officer, ASANRA, Post Office Box 754, LILONGWE

Deadline: Thursday, 23rd July 2026

Only shortlisted candidates will be acknowledged.